Current Employment Opportunities

 

Program Coordinator

BACKGROUND & DESCRIPTION

The Women Presidents Organization (WPO) is a dynamic and diverse collective of women business leaders around the world who share insight in groups facilitated to drive game-changing experiences. Our proprietary roundtable format brings together leaders from diverse, noncompetitive industries to exchange expertise in a confidential setting. Through the WPO, accomplished women entrepreneurs get exclusive access to entrepreneurial equals, innovative ideas, and executive education.  The precious ability to tap into the wisdom of their peers offers support, empowerment, and inspiration.

Working for WPO provides access to this extraordinary global network, along with a range of educational opportunities and exclusive programming.

JOB DESCRIPTION

The Program Coordinator is a key contributor responsible for managing logistics for the Platinum and Zenith programs, as well as supporting the Entrepreneurial Excellence Forum and other signature events throughout the year.
This individual will operate with a high level of professionalism, discretion, and initiative, while maintaining a member-first mindset. The ideal candidate is solution-oriented, detail-obsessed, and thrives in fast-moving environments where last-minute changes are expected.
You’ll serve as a front-line relationship-builder with WPO’s high-level members and Chapter Chairs, requiring polish, warmth, and excellent communication skills. This role reports to the Director of Events.

RESPONSIBILITIES

Platinum & Zenith Group Meetings (60%)

  • Independently manage all meeting logistics and admin tasks for assigned programs. Responsibilities include preparing meeting agendas and schedules, arranging private dinners and activities, organizing on-site materials, and maintaining communication with venues and vendors.
  • Handle complex schedules, competing priorities, and evolving requirements with clarity and confidence.
  • Serve as a professional liaison between WPO and members, Chapter Chairs, vendors, and stakeholders; anticipate needs and resolve issues quickly. Provide clear, professional, and timely communication to all parties, managing expectations and ensuring thorough understanding of program details.
  • Ensure accurate and timely vendor payments and invoice reconciliation. Maintain records of all event details, expenses, and invoices for each meeting.
  • Own survey distribution and feedback analysis; synthesize insights to optimize future planning.
  • Keep chapter pages in the WPO member portal accurate and up-to-date.

Entrepreneurial Excellence Forum (30%)

  • Contribute to the end-to-end event lifecycle, from planning and vendor management to on-site execution and post-event debrief.
  • Coordinate with exhibitors, sponsors and internal teams both pre-Forum and on-site, regarding booth planning, shipping, logistics, and communications.
  • Coordinate the design process and production to ensure on-time delivery of printed materials, awards, and branded assets.
  • Proactively manage and resolve logistical issues, ensuring smooth on-site operations to deliver a high-quality attendee experience
  • Manage payment workflows, track invoice payment schedules and maintain meticulous financial records.
  • Analyze survey results and make data-informed recommendations for improvement.

General Event Operations (10%)

  • Provide consistent event operations support: scheduling, prep materials, communications, and documentation.
  • Maintain shared databases and tracking systems.
  • Assist the Chief Innovation & Programming Officer and Director of Events on strategic initiatives.
  • Represent WPO at external events and conferences as needed.
  • Other duties as assigned.

REQUIRED SKILLS & QUALIFICATIONS

Qualifications

  • Bachelor’s degree in Event Management, Hospitality, Communications, or related field (preferred)
  • 2–3 years of experience in high-volume, high-touch event coordination
  • Comfortable working remotely and independently
  • Willing to travel to events and attend occasional early/late meetings
  • Tech-savvy: Microsoft Office Suite required; HubSpot, Asana and Adobe Suite a plus
  • Ability to lift up to 25 lbs.

Core Competencies

  • Self-starter with strong judgment and problem-solving instincts
  • Exceptional verbal and written communication skills
  • Member-first, service-driven mindset
  • Polished, professional, and approachable
  • Hyper-organized and able to juggle competing priorities with grace
  • Comfortable managing change and ambiguity
  • Adept at keeping multiple workflows moving under pressure
  • Proactive in identifying inefficiencies and offering improvements

Salary Range: $58,700 - $64,350 annually (salary will depend on location)

HOW TO APPLY: If you are interested in applying, please start by clicking this link to take a 3-minute survey. It is not a test, and there are no right or wrong answers. You will be able to see your results in 60 seconds. If your survey results align with the Program Coordinator benchmark, you will be contacted via email and directed to the next step in the hiring process. Due to the large volume of applicants, we are only able to reply to applications which meet the job profile criteria. Thank you for your understanding.

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Chapter Chair

CHARACTERISTICS

Chapter Chairs should possess the following:
• Knowledge and understanding of running a small business
• A personal network of contact or access to women entrepreneurs at the $2 million plus level
• Relationships with outstanding small business leaders and local business experts
• Attention to detail and commitment to follow-through
• Very strong interpersonal skills
• Experience as a Facilitator
• Ability to relate to and be supportive of women at this level
• Bandwidth and ability to communicate in timely manner with both WPO members and WPO HQ
• Enthusiasm for the Chapter Chair/Facilitator role and the WPO as an organization
• Patience
• Assertiveness

ROLE & RESPONSIBILITIES

A specific type of leader succeeds in running WPO chapter effectively. Much more than an administrator, a WPO Chapter Chair needs to be knowledgeable about small business, successful and recognized in her own community, committed to and interested in supporting women and willing to put in the kind of effort needed to make this unique program effective. In essence, the Chapter Chair needs to be viewed as a peer of women CEOs. Each Chapter Chair will be paid by the monthly meeting to manage the program in her city. The position as a part-time consultant requires ongoing responsibilities consisting of two distinct activities: recruiting efforts and monthly meetings.

Chapter Chairs participate in annual training sessions at the annual forum. Chapter Chair must also attend the roundtable training within 3 months of hire. Chapter Chairs are provided with opportunities for personal growth, professional development often with world-class authorities in the field, increased stature in the community and contact with a group of exceptional women. These personal and professional rewards are beyond monetary compensation and, as part of the value proposition, contribute to the benefits of managing a WPO chapter.

JOB DESCRIPTION

• Form and maintain strong relationships with individual group members and promote group cohesiveness.
• Facilitate and attend all monthly meetings and act as a Facilitator of sessions.
• Coordinate recruiting and marketing process for new members.
• Work with Headquarters to enroll all members.
• Send out follow-up materials and recruit approximately 15-20 WPO members per chapter.
• Maintain communication with WPO chapter members during 12 months of program, including monthly reminders for next session and other pertinent information.
• Answer inquiries and maintain a personal relationship with members.
• Act as a liaison with local hosts and handle all logistics for monthly sessions (location, materials, dinners, etc.).
• Prepare monthly program ‘agenda’ to be distributed to members.
• Maintain awareness of press opportunities on the local level
• Submit a monthly invoice and brief report which includes the date and location of your meeting, a list of the attendees, and the agenda. This report should be attached to your monthly invoice.
• Protect the proprietary nature of the program and materials.
• Respond to WPO national office requests on a timely basis within specified deadline.
• Maintain a high-quality program by adhering to the “best practices” of the Organization.
• Attend the Chapter Chair training sessions and forum on an annual basis, as well as roundtable training within 3 months of hire at WPO.
• Maintain a supportive and positive relationship with Headquarters.

This vacancy is a Contract-based role. Please click here to apply.